Details regarding data processing
1. Name and contact information for the person responsible for the handling as well as the company’s data protection officer
This data protection policy applies to the data processing by:
Notaries Dr. Wolfgang Ott and Dr. Dr. Stephan Philipp Forst - hereafter referred to as “notaries” -,
Theatinerstr. 33, 80333 Munich,
Telephone: 0 89/29 00 65-0,
Telefax: 0 89/29 0065-30.
2. Collection and storage of personal data as well as the nature and purpose of their usage
When you commission us, we collect the following information:
- Title, first name, last name,
- Email address,
- Telephone number (landline and / or mobile),
- Additional information that is required for the fulfillment of notarial duties, for example, date of birth, place of birth, marital status, nationality, birth registry office, birth registration number.
The collection of this data takes place,to be able to identify you as our client,
- in order to give you adequate notarial advice and to be able to provide the notarized services required,
- for correspondence with you
- for billing purposes
- for the settlement of potential liability claims.
The data processing takes place with your request and it is either required, according to Article 6, Paragraph 1, Sentence 1, Letter c of the General Data Protection Regulation (GDPR), for the fulfillment of our legal obligations as notaries, or it is necessary for the performance of our duties as notaries in the public interest, according to Article 6, Paragraph 1, Sentence 1, Letter e of the GDPR.
The personal data collected by us, for the commissioning of our services, will be stored until the expiration of the statutory retention requirements for notaries and will then be deleted.
3. Disclosure of data to third parties
A transmission of your personal information to third parties only happens,
- as it is necessary for the execution of your request, in particular for the processing and registration of notarial documents, or
- as we, as notaries, are legally obliged to pass on this data,
- or, if you have consented to the transmission of your data to third parties.
In particular, this includes the transfer to courts (for ex: land registry offices, registration courts, probate courts) and other official agencies (for ex: tax authorities, municipal authorities) for the purpose of correspondence, the execution of the notarial certificates and within the framework of notarial notification obligations.
4. Rights of the Affected
You have the right:
- according to Article 15 of the GDPR, to request information about your personal data processed by us. In particular, you may request information about the processing purposes, the types of personal data, the categories of recipients, to whom your data has been or will be disclosed, the planned duration of the storage time, the existence of a right of rectification, deletion, limitation of the processing or objection, the existence of a right of appeal, the origin of your data, if it was not collected by us, as well as the right to demand information about the existence of automated decision-making including profiling and, where appropriate, meaningful information about its details;
- according to Article 16 of the GDPR, to demand the immediate rectification of incorrect, or the completion of incomplete personal data stored by us;
- according to Article 17 of the GDPR, to demand the deletion of your personal information stored by us, if the processing for exercising the right to freedom of expression and information, for fulfilling a legal obligation, for reasons of public interest is not required to assert, exercise or defend legal claims, or if deletion is excluded due to notarial retention, storage or transfer obligations;
- according to Article 18 of the GDPR, to demand the restriction of the handling of your personal data, if the accuracy of the data is disputed by you, the processing is unlawful, but you reject its deletion and we no longer require the information, you however require it for the assertion, exercise or defense of legal claims, or if you have, according to Article 21 of the GDPR, objected to the processing;
- according to Article 20 of the GDPR, to receive your personal data that you provided to us, in a structured, common and machine-readable format, or to request the transfer to another authorized person;
- according to Article 77 of the GDPR, to complain to a supervisory authority. Generally, you can contact the supervisory authority of your usual place of residence or workplace or of our office.